Electronic employment record books are digital equivalents of paper ones. They were introduced to improve the recording of Ukrainians’ employment history and to reduce paperwork.
Why you should digitize your employment record book:
🔸 You can check your insurance record (contributory service) online;
🔸 Your data is stored in the Pension Fund of Ukraine — reducing the risk of document loss or damage;
🔸 In the future — automatic retirement processing without the need to apply to the Pension Fund.
☝🏻 Important! On the web portal of the Pension Fund of Ukraine, insurance record is calculated starting from January 1, 2004. This is related to the adoption of the Law of Ukraine “On Mandatory State Pension Insurance” dated July 9, 2003 No. 1058-IV, which introduced the concept of “insurance record.” Prior to that, employment record (length of service) was used. Employment record accrued before 2004 is fully counted toward the employee’s total insurance record.
If your employment began before 2004, you may independently add the relevant information by submitting scanned copies of your documents.
✅ Scanned copies must meet the following requirements:
🔹 The scan must be in color;
🔹 All completed pages of the employment record book must be scanned in chronological order;
🔹 Scans must be clear and display all document details (document title, serial number, date of issue, stamps, signatures, full name of the holder) as well as the actual entries (recommended scanning resolution — 300 dpi);
🔹 File format must be .jpg or .pdf;
🔹 The size of each file must not exceed 1 MB.
❗️ By June 10, 2026, all employment record books must be digitized (in accordance with the Law of Ukraine dated February 5, 2021 No. 1217-IX “On Amendments to Certain Legislative Acts of Ukraine Regarding the Recording of an Employee’s Employment Activity in Electronic Form”). An employment record book may be digitized either by the employee or by the employer.
🔗 See how to digitize your employment record book independently in the carousel attached to the publication and via the links 👉🏻 https://t1p.de/019u7; ▶️ https://t1p.de/fjrs9
🔗 Digitization of employment documents: useful materials — https://t1p.de/57j35